Swadley’s Catering Pricing & FAQ
At Swadley’s Fine Catering, we believe planning your event should feel simple and stress-free. That’s why we’ve introduced our instant catering quote system — giving you access to real-time pricing and menu customization.
Effortless Online Ordering & Real-Time Customization
Say goodbye to endless back-and-forth— Swadley's Online Ordering System puts you in the driver’s seat:
Build Your Perfect Menu
Choose any cuisine, entrée, side, salad or dessert.
Swap, add or remove items on the fly.
See Your Price Update Instantly
Every change recalculates your per-guest and total cost in real time.
Experiment with service styles (buffet, plated, wedding package) and headcounts until it’s exactly right.
Order with One Click
When you’re happy with your selections, hit Order Now to secure your date and pricing.
Payment and confirmation happen seamlessly—no phone calls needed
The Ins & Outs of Catering
Every event is unique, but that doesn’t mean pricing has to be confusing. Swadley’s Online Ordering System makes it easy by showing you your per-person pricing instantly. Behind the scenes, a few factors influence the final cost:
Cuisine Selection
Menu complexity and ingredient types affect staff and materials.
Event Location
Travel time and venue accessibility can influence staffing and setup.
Time of Year
Holidays and weekends are busier, which can increase staffing costs.
Time of Day
Early mornings, late nights, or extended service windows may add fees.
Day of the Week
Weekends are always busier, and competition for labor is higher.
Type of Event
Different event styles have vastly different requirements, for example cookout has very different needs from a plated three-course meal.
Guest Count
Economies of scale affect catering, too. The more guests, the lower the price per guest tends to be.
Package & Service Selection
Picking up everything saves you money, while full buffets or banquet style services cost more.
With Swadley’s, you’ll always see these details reflected in your online estimate — so there are no surprises.
Service Area & Staffing
We proudly serve the entire state of Oklahoma, with our home base in Oklahoma City.
Your catering package typically includes 1–2 hours of setup plus 2 hours of service once your meal begins. Additional hours or specialized staffing (like servers for cocktail hour or enhanced table service) can be added as needed.
Our team will recommend staffing levels based on your guest count and service style. However, if you’d like to discuss it further, our catering coordinators are always just a call away.
Partner Venues in Oklahoma
One simple way to reduce your catering costs is to choose a venue Swadley’s Fine Catering partners with.
We are preferred caterers with many premier Oklahoma venues. Our long-term relationships with these venues help make everything run smoothly. We know exactly what to expect, what to bring and how best to serve your group while there. Ask your Swadley’s Fine Catering representative about how you can save money with one of these venues.
Premier Partners
Eleven Oaks Ranch – Luther, OK
Broken Horn Ranch – Luther, OK
Rustic Rose Barn – Guthrie, OK
Coles Garden – Oklahoma City, OK
Rose Briar Place – Oklahoma City, OK
Festivities Event Center – El Reno, OK
Sparrow Beginnings – Stillwater, OK
Embellished Weddings & Events - Edmond, OK
Blue Label Bartending - Oklahoma City, OK
Castle Event Rentals - Mustang, OK
OKC Farmers Market - Oklahoma City, OK
Frequently Asked Questions
Find answers to commonly asked questions about Catering Services.
What size group can you cater to?
We handle everything from small office lunches to celebrations with over 1,000 guests. Our minimum guest count is 30.
Can you customize a menu?
We can tailor almost anything to meet your needs and wants. Just ask us and we will help craft a specialized menu.
Do you offer tastings?
Yes, we offer complimentary tastings where you can sample dishes, ask questions, and fine-tune your selections.
We offer tastings Tuesday-Thursday from 11am-3:30pm. Before a tasting can be booked, we must have a working proposal started. We sometimes can be booked months out for tastings, so it’s important to schedule sooner than later.
Catering Kitchen: 7156 NW 80th Street, OKC, OK 73132.
Once your proposal is started, please call us to schedule your tasting – (405) 413-7333
What dishes and silverware do you offer?
At Swadley’s Fine Catering, we offer everything from simple disposable dishes to full-service, plated banquets, so you can choose what works best for your style and budget. Click here to learn more about our services.
Is there a Delivery or Full-Service fee?
Fees depend on many factors. Visit our Services page for more information.
What is included with service?
Our packages include setup, service time, and cleanup. Extended hours or specialized service can be added as needed.
How far do you travel?
Swadley’s Fine Catering travels all over Oklahoma regularly. We have also catered events in Texas, Arkansas and Kansas.
How does the payment process work?
Weddings: We require a $500 deposit, with the final headcount and remaining balance due 14 days prior.
Other Events: A 50% deposit is required to secure your date, with the remaining balance and headcount due five days prior.
What is the refund/cancellation policy?
Weddings: Cancellations made before the 14-day mark incur no charge. Any cancellations after that are handled at our discretion.
Other Events: Cancellation terms may vary depending on the event details.
Is everything priced per person?
Yes. All Swadley’s Catering is priced per person, so you always know your cost upfront.
Why does brisket pricing change?
Brisket is market priced. When costs fluctuate, our system updates instantly so you always see the latest price.
Can I add rentals or custom touches to my order?
Yes. Rentals and personalization are available — leave notes during the checkout process or give us a call to discuss details.
Ready to Order?
Start with our real-time online ordering system to build an estimate or give us a call if you’d like to discuss details.
Swadley’s Fine Catering Menus
From on-trend elegance to southern-style picnics, savory to sweet and everything in-between, Swadley’s Fine Catering has the menu for you.